The PDF extension is a file format used by Adobe Reader, a free software program. However, Copy and paste images in pdf files are read-only, which means you cannot edit them. To read PDF files, you need to get the Adobe Reader application.

If you receive data in a PDF file that you want to edit in Excel, you’ll have to convert the information before you can paste it into a spreadsheet. Otherwise, the information will be jumbled, instead of ending up in an organized table. Even if you copy and paste it yourself, you may still need to do some slight corrections to get it looking exactly how you want it. Open the PDF file and locate the section that you want to transfer to Excel. Highlight this section by clicking and dragging your cursor over it. Right-click the highlighted portion of the PDF document and then select “Copy. Open Microsoft Word and create a new document.

Right-click an empty part of the new document and select “Paste. Use your cursor to highlight all of the information you’ve posted in Microsoft Word. From the toolbar menu, select “Table,” followed by “Convert” and then “Text to Table. This will create a table of the data you’ve pasted. This table should also automatically remain highlighted. Press “Ctrl-C” on your keyboard to copy the highlighted table.

Open Microsoft Excel and then press “Ctrl-V” to paste the table into an Excel spreadsheet. Format your table as necessary. For instance, you can delete unnecessary rows that appear in the pasted version of the spreadsheet by right-clicking the rows and selecting “Delete. You can also transfer data from a PDF file into an Excel spreadsheet automatically by using a software program such as PDF to Excel Converter, Able2Extract or Cogniview. He is working toward his Associate of Science in computer information technology from Hillsborough Community College in Tampa, Fla. Portable Document Format files can contain many types of data, including images, charts and simple text. Use a portion of the PDF by clicking and dragging with your mouse within Adobe Reader.

Place your cursor in the location where you want the PDF information to appear. Select “Object” from the Text section. Select “Adobe Acrobat Document” from the Insert Object box. Locate the PDF file from the files and folders on your computer and then click “OK” to open it.

This should cause the entire PDF document to appear on the selected slide. Open the PDF file on your computer. Assuming that you have Adobe Reader installed on your computer, the document should open in that program. If not, right-click the PDF file, choose Open With and then choose Adobe Reader. Right-click the bottom taskbar and choose “Edit” and then “Take a Snapshot” from its menu.

As you drag you should see a box being created around that section of the document. Hold down the mouse until the entire area is selected and then release the mouse button. This will save the copied area to your clipboard. Click “Escape” to exit Snapshot mode.