How to Convert Excel to PDF. How to turn a excel sheet to a pdf file an Excel file to a PDF will allow anyone to open it, even if they don’t have Office installed. It can also make for easier printing and distribution of your Excel spreadsheet.

Excel allows you to create PDF versions from directly inside the program, but you can also use online conversion services if you need to convert a file but don’t have Excel installed. If there’s only a certain part of the spreadsheet that you want to turn into a PDF, select it now. Otherwise, move on to the next step. Note that a PDF cannot be easily converted back into an Excel sheet, but this method will preserve your original copy.

If you’re using an older version of Excel, click the “File” menu. If you are using Excel 2010 or earlier, select “Save As” instead. If you are using Excel 2010 or earlier, select “PDF” from the “Save as type” drop-down menu in the “Save As” window instead. This will allow you to adjust the settings for the PDF file you are about to create. Select what gets included in the PDF. In the Options window, you can select the range of pages included, whether the PDF includes your selection, the entire workbook, or just the active sheet, and if it will include the original document’s properties. Most people can stick with “Standard” unless the spreadsheet is very large.

Name and save the file. By default, the PDF file will open after it is created so that you can review it. It’s not really possible to edit the PDF now, so if you need to make changes you’ll want to make them in Excel and then create a new PDF. Excel 2011 will only save all of your sheets as one PDF file if the headers and footers for each sheet are identical. If they aren’t each sheet will be created as a separate PDF document, but you can also easily merge these afterwards.